1. This is a professional expo targeted at consumers and corporate clients looking for all natural, non-invasive holistic services and as such, vendors are expected to look professional according to their field and how they want to be perceived by the companies searching for these types of services. Image is everything!
2. You may request a desired location, but locations are not guaranteed and will be assigned on a first-come, first serve basis.
3. Your approximate booth size is 8’ x 10’, but in some instances, the size may need to be adjusted to accommodate for structural obstructions, such as doors, fire exits, etc.
4. There will be backdrop draping available at the show.
5. Only free-standing or retractable banners are permitted at the show. No hanging signs are allowed. No signs can be placed on walls or pillars. If you hang a sign, it will be taken down and any costs associated with the removal of the sign will be charged back to the exhibitor.
6. You will be provided with a 6’-long display table at an additional cost.
7. Please advise show organizers if you are planning on bringing a massage table or chair, and will not require the 6’ display table.
8. You must bring your own professional non-flammable black or white table cover (there are durable options available on Amazon.ca), which must cover the entire table. No bed sheets, plastic covers, blankets or makeshift table covers are permitted.
9. You are responsible for keeping your booth space clean and tidy throughout the duration of the show.
10. Only services and products included in your application can be promoted or displayed at your booth.
11. No food sales are permitted at this event. No live animals are permitted at the event.
12. No open flames of any kind are allowed at the event.
13. WiFi will be available at the venue, but it is your responsibility to have access to a secure network if needed.
14. You must keep all display materials within your booth space, and any extra materials and/or boxes neatly tucked under your table to avoid tripping hazards.
15. Keep your space free of debris and/or potential trip hazards.
16. During the show hours, avoid stepping into the isles to solicit clients, as this is considered unprofessional.
17. Your booth must be attended to at all times from start to end times.
18. Electricity will be available on a first-come, first-serve basis. If you requested access to electricity, please be aware that you’re not to exceed 200 Watts per booth space. All electrical components must be in good working order to prevent a potential fire. Exhibitors must ensure they meet all electrical requirements set forth by the Electrical Safety Authority (ESA).
19. Remember that you’ll be targeting two audiences at this show: consumers and businesses looking to implement or promote these services to their employees, so have two sets of professional and cohesive marketing materials and show promos available for each audience. Your image is everything! Companies are looking for group discounts vs. consumers who would not have access to those discounts, unless they were part of a corporate wellness program. However, you can offer show discounts to consumers.
20. Full payment for booth space must be received at least 2-weeks prior to the show date in order for confirmation and approval to participate as an exhibitor.
21. Only e-transfers, debit or credit card payments will be accepted as a method of payment. Once your application is accepted, we will send you an invoice for payment.
22. Your booth space is non-refundable. If a substitute vendor cannot be found prior to the show, your payment may be used as a credit for a future show.
23. Booth space is non-transferrable, unless pre-approved in writing by show organizers at least 30 days prior to the show date. If you need to transfer your booth space to another vendor, please notify show organizers in writing at least 30 days in advance of the show for approval. We are very selective of the vendors we allow in the show, therefore, you are not permitted to transfer the booth space without prior approval.
24. We reserve the right to ask any vendor who behaves in a non-professional manner to leave the show without a refund on their space.
25. Set-up times and instructions will be announced prior to each show, as each venue allows for different set-up schedules. However, once set-up times have passed, you will not be allowed to set-up your booth, so be on time for set-up.
26. Tear-down times are no sooner than the end of show time.
27. You must obtain vendor insurance and provide proof prior to the show start date. There are several event insurance companies that offer per event coverage. You may also look into adding it as part of your commercial liability insurance. All About Wellness Expo and Corporate Wellness Expo must be listed in the event name section.
28. All vendors must show proof of liability insurance for their respective modality. We are making it as easy as possible for companies to do business with you and this will be one of their requirements.
29. We will be asking vendors to donate items, coupons or services towards raffle items as part of the incentive to draw attendees to the show and as a marketing promo for your business. Please have your donations to us no later than 2 weeks prior to the show. The donation must make sense for your business, but also be worthwhile enough for consumers to want to come to the show.
30. Vendors consent to receiving e-mail notifications about the event prior to and after the event.
31. Our exhibitors are carefully selected to meet specific criteria that facilitates the selection process for companies in search of wellness services and products for their employees. In summary, our exhibitors must
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be able to provide group programs in person and/or online
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be professional and capable of delivering services in/or to a corporate environment
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be able to offer group programs cost-effectively
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have the internal resources to deliver on their promise
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be an established business with a reputation of excellence
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be proactive obtaining feedback from participants and reporting to the organizations they serve
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have liability insurance for their respective modality
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provide proof of event liability insurance
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32. All exhibitors will be listed in our exhibitor directory on allaboutwellnessexpo.ca with a link to their website.
33. Exhibitors give All About Wellness Expo and Corporate Wellness Expo the right to use their logo, photos, marketing materials and link to their website for marketing and promotional purposes on our website and social media channels.
34. There will be limited opportunities for exhibitors to do a 20-min presentation throughout the day for consumers, as well as companies. In order to be approved as a presenter, the outline of your presentation must be submitted for approval.
35. There are also limited spots available for the exhibitor highlights page on this website and The All About Wellness Podcast YouTube page where we'll post an online interview with exhibitors for approximately a year from the time of original posting.
36. For us to have a successful event, we will be advertising the event to local communities in many ways and ask that you help us promote it with your networks as well. We'll provide you with a digital version of a poster to make it easier for you to advertise your participation at the event.
37. We will also share industry standards for working a tradeshow (do's and don'ts), traffic flows, marketing, connecting with attendees, energy and attitude, lead collection and follow-up, and a general guideline for the presentations to make it easy for you to organize the information that we know companies need to know in order to say "YES".
38. If your application is accepted, you'll receive an invoice for payment of your booth space and extras if applicable.
39. Once approved, we will ask for your logo and other information for promotional purposes.
40. As much support as we provide exhibitors to assist in their success at the show, exhibitors understand that the success of their participation is in no way the responsibility of All About Wellness Expo, Corporate Wellness Expo or its organizer(s).
41. Exhibitors understand that the show organizer is not responsible or liable for any losses, damage or injury of any kind during set-up, show hours or tear-down.
42. All other matters will be dealt with at the discretion of show organizers.
